Office Administrator

APPLICANTS MUST BE SURINAMESE AND FLUENT IN ENGLISH AND DUTCH

Overview:
The Office Administrator is responsible for providing administrative and clerical support to ensure the smooth and efficient operation of the office. This role assists with managing communications, maintaining records and documentation, coordinating schedules, supporting vendor and customer inquiries, and facilitating day-to-day office activities.

Duties & Responsibilities:
• Provide administrative support to finance, operations, procurement & HR departments.
• Assist in maintaining and organizing physical and digital documents, including invoices, purchase orders.
• Assist in maintaining and organizing physical and digital employee records and other HR documentation.
• Assist in the preparation of payments to vendors.
• Assist with billing and expense tracking.
• Accurately enter and update data in spreadsheets, databases and systems.
• Communicate with clients, suppliers and other stakeholders professionally and promptly.

Knowledge, Skills and Attributes:
• Proven experience as an Administrative Assistant or Office Admin Assistant.
• Knowledge of office management systems and procedures.
• Working knowledge of office equipment, such as printers and fax machines.
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular).
• Excellent time management skills and the ability to prioritize work.
• Attention to detail and problem-solving skills.
• Excellent written and verbal communication skills.
• Strong organizational skills with the ability to multi-task.
• Some knowledge of oil and gas industry standards and regulations.

Minimum Qualification and Experience Requirements:
• 5-7+ years' experience in administration.
• Mulo Diploma or equivalent; additional education or certification in administration is a plus.